Class-wise fee heads
Organise fee structures through class-wise fee heads, so the school can maintain the fee components that apply to each class in one system.
Connected school finance
School Fee Management Software
Keep fee records, receipts and collection reviews organised
Cleezo Class is school fee management software for K–12 schools that need a clearer way to maintain fee records alongside student information. Organise class-wise fee heads, manage concessions, review outstanding dues, record payments and issue fee receipts without treating finance as a separate spreadsheet exercise.
Built as part of a connected school operations platform, Cleezo Class helps the school office, finance team and leadership work from the same student and fee context.
Connected fee recordsIllustrative workflow
STUDENT FEE ACCOUNTOne student. Connected records.
- Class-wise fee heads
- Applicable concessions
- Recorded payments
- Outstanding dues
- Fee receipts
CashUPIChequeBank transfer
A student fee management system connected to school operations
Fee work affects admissions, student records, parent communication and school administration. A student fee management system should therefore make it easier for authorised teams to review the information they need around a student’s fee record, rather than relying on disconnected registers and follow-up lists.
Cleezo Class brings fee-related records into the wider school workflow, with role-based workspaces for the people responsible for finance and administration.
Learn how Cleezo Class connects operational workflows with its school ERP software.
Manage the fee details your school needs to track
Merit, sibling and referral concessions
Manage merit, sibling and referral concessions against the relevant student fee record. This gives authorised staff a clearer place to review the concession details used in day-to-day fee administration.
Outstanding dues and recorded payments
Review recorded payments and outstanding dues so accounts teams can see each student’s fee position without switching between disconnected records.
Fee receipts
Record payments against the relevant student and generate receipts. Keep payment details and receipt records connected to the student’s fee account.
Record payment methods and review collections
Record payments made by cash, UPI, cheque and bank transfer. Finance teams can review the recorded collection entries and outstanding dues as part of their regular fee process.
Role-based access for finance and school administration
Give the relevant school teams access through their role-based workspace, so fee administration can sit within the wider operating system for the school.
School fee collection software for the full school context
A school fee collection workflow is not only about receiving a payment. The school also needs the related student record, fee details, concession information, receipt and administration process to remain connected.
With Cleezo Class, schools can manage fee heads, concessions, payment records, outstanding dues and receipts as part of the same platform used for student information, admissions and other school operations.
For Indian schools: distinguish payment recording from a payment gateway
Schools in India may receive and record payments through cash, UPI, cheque and bank transfer. Cleezo Class supports recording those payment methods and reviewing the recorded collection entries and outstanding dues as part of fee administration.
Payment recording is different from an integrated online payment gateway or automatic bank reconciliation. If your school requires online payment collection, bank-statement matching or settlement reconciliation, ask the Cleezo Class team to demonstrate the required functionality during your demo.
What the fee workflow can look like
Configure class-wise fee heads and student fee details.
Apply applicable merit, sibling or referral concessions.
Record the payment received.
Issue the relevant receipt and retain the payment record against the student.
Review recorded collections and outstanding dues as part of the finance process.
Make relevant information available to authorised finance and school-administration teams in their respective workspaces.
The exact workflow should reflect your school’s processes. Book a demo to discuss the records, roles and payment methods your team needs to manage.
Evaluate fee-management workflows before choosing software
Before committing to a system, involve the people who manage finance, admissions and administration. Use Cleezo’s school management software evaluation checklist to compare fee records, collection-review processes, receipts, access requirements, implementation needs and vendor evidence.
Frequently asked questions
What is school fee management software?
School fee management software helps a school organise class-wise fee heads, concessions, payment records, outstanding dues and receipts in a more structured workflow. The exact requirements vary by school.
What is a student fee management system?
A student fee management system is software used to maintain fee information in the context of each student record. For a school, it should support the finance and administration workflows that sit around those records.
Can schools configure different fee heads for different classes?
Yes. Cleezo Class supports class-wise fee heads, helping schools organise the fee components that apply to each class.
Can Cleezo Class manage concessions and outstanding dues?
Yes. Schools can manage merit, sibling and referral concessions, and accounts teams can review outstanding dues.
Can parents view their child’s fee status?
Yes. Cleezo Class provides parent and student fee-status access so families can view the relevant fee information for the student.
Can Cleezo Class record UPI, cheque, cash and bank-transfer payments?
Yes. Cleezo Class supports recording cash, UPI, cheque and bank-transfer payments as part of fee administration.
Does payment recording mean Cleezo Class includes an online payment gateway?
No. Recording a payment is distinct from providing an integrated online payment gateway. Discuss any online-gateway requirement during a Cleezo Class demo so it can be confirmed for your school.
Can finance and administration teams have different access?
Cleezo Class uses role-based workspaces. Discuss the access and workflow requirements for your finance and administration teams during the demo.
See how Cleezo Class can fit your school’s fee workflow
Bring your finance, administration and student-record requirements to a focused product conversation.